Thank you for choosing to be a vendor at our very popular fall event Autumn Affair 2020 Please download vendor application, peddlers permit and check list. If you have any questions please call the Chamber 518 764 3872
2020 Autumn Affair Vendor Application, Instructions and Insurance information
Our events policy requires that our vendors carry liability Insurance that names the Chamber as an additional insured. If you plan on being a vendor at our event but do not have insurance , we can set up a group policy opportunity. The policy will cost each vendor $45 for $1,000,000 in coverage. Most events in the area require vendor insurance If you do not have insurance you will not be permitted to be a vendor
Business Name: ______________________________________ NYS Tax # _________________
I am a Windham Chamber of Commerce Member ____________ (No Fee Required)
I am a: Food Vendor ____ Educational Booth ____Craft/Arts Booth _____ Merchandise Vendor _____
I require power from a Generator or other Electric source_________ (add $50.00)
Booth Fees & Info: ____ Single 10' x 10' Booth Space $85.00 by July1st After July 1st $100.00 (Fee is for 2 Days) ____ Two Side by Side 10' x 10' Booth Space $135.00 After July1st $150. *Booth fee payable to the Windham Chamber of Commerce. P.O. 613 Windham, NY 12496 Due no later than 9/21/2020 NO EXCEPTIONS * Booth and Peddler Permit fees are Non-refundable. (1) One Peddler Permit needed per year- See page 3 RELEASE: By acceptance of the agreement, the vendor expressly releases the Windham Chamber of Commerce, the Town of Windham, Windham Mountain, the show promoters, directors, property owners, agents, servants and employees from any and all damages to or loss of personal property, merchandise, or personal injury resulting from any cause whatsoever which may be sustained during the course of the show or during arrival or departure. (See Mandatory Liability Insurance, Page 4). If for any reason the Windham Chamber of Commerce cancels the show, vendor agrees to release the promoters and all the above named from any claim or loss whatever, except for monies paid to the Windham Chamber of Commerce, which will be refunded to vendor. All Vendors are responsible for their own trash/garbage. Garbage cans and a Dumpster will be provided. Vendors are asked to place large items in the DUMPSTER. I have read the above statements and I agree to abide by the terms of this contract and to the rules and regulations as set forth by the festival promoters.
Print Name __________________________________Date _______________________
IMPORTANT VENDOR INFORMATION
Permit: Town of Windham Peddlers Permit is $5.00 and is required in order to participate. Peddler form is included and must be completed and submitted with this agreement. Make $5.00 Check payable to Windham Town Clerk.
Vendor space is located outdoors. Booths are sold on a first come first served basis.
Please remember to come prepared. Bring any tents or canopies that may be needed for set-up and make sure they are secure. 60 lb. weights or better recommended.NYS Tax ID is required by law and must be displayed in vendor space. Please enclose a copy of your NYS sales tax certificate with this agreement.
Show Policies: Vendor must be present for all show days. Please be in place for show opening and remain in place until show closing. Vendor shall not leave the assigned booth space unattended under any circumstances. No packing before festival closing. Vendor shall keep the assigned booth in good order and shall be liable for any damage caused by him/her.
Set-Up: All vendor set-ups must be completed between 7am and 9:45am on all show days. All vehicles must be moved to the vendor parking area by 9:30am. Vendors are responsible for cleanup of their assigned area after the show.
Security: Booth is at the vendor's own risk and liability. Please take the necessary precautions.
Insurance: Vendor is responsible for holding the necessary insurance for venue. (See page 4)
Permits: Vendor is responsible for applying and obtaining any necessary permits (i.e. health department)
Advertising: This event is sponsored by the Windham Chamber of Commerce and will place ads in local papers, publications, radio, TV spots and the internet, flyers distributed to local area shops, hotels & resorts, mailing lists and much more.
Vendor Check List
_____ Signed and completed Windham Chamber of Commerce Vendor Application Agreement and made check payable to the Windham Chamber of Commerce for a single or double vendor space _____ Signed Important Vendor Information sheet. _____ Sent in proof of Liability Insurance in the coverage amount of $1,000,000. _____ Signed and completed Town of Windham Application for Peddling, Hawking & Soliciting and made check payable to the Windham Town Clerk for $5.00. _____ Copy of NYS Sales Tax ID (if applicable) _____ One picture of booth display and two pictures of sale items.
MAIL ALL OF THE ABOVE TO:
WINDHAM CHAMBER OF COMMERCE ATT: EVENTS P. O. BOX 613 Any questions call: 518-764-3872 WINDHAM, NY12496 movingwindhamforward.com
Signature __________________________________________________________________ Print Name ________________________________________ Date _______________ -2-
APPLICATION AND LICENSE FOR PEDDLING, HAWKING AND SOLICITING Name of Business: ____________________________________________________________ Address: ____________________________________________________________________ Phone: ( ) ________________________________ Name of Applicant: ____________________________________________________________ Address: ________________________________________________________________ Phone:( ) ________________________________ Age of Applicant: __________________ Is Applicant a Citizen of the United States? ____________ YES ___________ NO Does Applicant Have a Record of Convictions? ___________ YES ____________NO If yes, explain: ___________________________________________________________ Is Applicant: _________ Owner ________ Representative
Date: ____________ Signature of Applicant:____________________________________
___ Approved ___ Disapproved Town Clerk: ________________________________
(Town Seal) Date: ______________________
To be submitted when approved by the Town Clerk and the Town Seal affixed, the original becomes a license for peddling, hawking and soliciting in the Town of Windham pursuant to the Town Peddlers Law enacted June 18, 2003. (Fee $5.00 payable to Windham Town Clerk)
Our insurance company has informed us that all vendors participating in any of our events must have Liability Insurance in the Amount of $1,000,000. If you have such insurance you must have your carrier issue an insurance certificate to the Windham Chamber of Commerce at PO Box 613, Windham, NY 12496 with the Chamber named as an additional insured. In the description field on the certificate they should state “For Windham’s Autumn Affair from October 12th thru October 14, 2019”. We need the complete Insurance Certificate by close of business October 4, 2019. If we do not receive the certificate you will not be allowed to participate in the event this year. For Vendors who do not have insurance we have arranged for your ability to purchase insurance for the event. Please apply on-line at https://securevendorinsurance.com/MarshallSterling/ApplicantInformation?GroupEventKey=c2984025cdf9 The cost for the insurance is approximately $45 for the event. See above for instructions for the certificate. If you choose to not provide the necessary insurance you will not be able to participate in the event this year. Please advise if you plan to opt out by September 14th. We will refund your Application fee by October 30th. We apologize for any inconvenience we may have caused; however we were unable to find a way around this requirement.
Thank you, Windham Chamber of Commerce.
Please make sure the application prints on 4 separate pages print correctly. Peddlar Permit will not be accepted if it is printed on more than 1 page. (Per Town Clerk)